Parent Council Roles – May 2017

Dear Parents and Caregivers,

The following are roles are held within the Parents Council Committee:

Chair/Co-Chair

  • Set PC Meeting Dates
  • Create and Publish Agenda
  • Purchase refreshments for PC Meetings, Co-ordinate with Principal for Agendas, Childcare, etc.
  • Co-ordinate with PC Executive and Chairs of Sub-Committees for Reports
  • Welcome message to families (Blog, Curriculum Night, New Family Welcome Event)
  • Complete School Statement of Need Annually
  • Complete Parents Reaching Out Grant application Annually
  • Maintain PC Webmail Account
  • Assist/represent Parent Council as needed (eg. Meet with Superintendent)

Secretary

  • Take minutes at meeting and publish them on the blog/in binder

Treasurer

  • Collecting, counting and banking money from all fundraisers (Pizza Lunch, Fresh From the Farm, Bingo Night, Book Sales, Spring Fling, etc.). This includes preparing deposit slips and sorting cash/cheques for Pace deposit and keeping records up to date.
  • Writing cheques as needed (eg. Pizza Pizza, reimbursing Council members for expenses, Lice Check, Teachers Classroom funds, Scientists in the Classroom, etc.) and keeping records up to date.
  • Compiling Treasurer’s Report for Parent council meetings
  • Organize change for large events (Spring Fling, Bingo etc.)
  • Complete TDSB Year End School Council PSAB report every September

Fundraising Committee

  • Schedule all Fundraising events which have included in the past:
  • Fresh From the Farm (in conjunction with Hawthorne)
  • Bingo Night
  • Essex Clothing Sales
  • Book Tables
  • Dance-a-thon
  • Spring Fling (in conjunction with Hawthorne)
  • Work with Principal to approve schedule and obtain permits
  • Handle all aspects of event including planning, purchasing any needed supplies (to be reimbursed by Treasurer), scheduling outside suppliers & volunteers, procuring donations wherever possible and thanking donors
  • Report to Parent Council on on-going activities.
  • Report to Treasurer on funds earned at each event for Budget/Accounting Purposes

Pizza Lunch Coordinator

  • Update order form to include selected dates, updated prices, etc.
  • Distribute in September and February
  • Collect, collate all orders and prepare funds for bank deposits
  • Coordinate via email with Pizza Pizza Rep. every two weeks with order
  • Coordinate Volunteer schedule for each Pizza lunch (3 – 4 volunteers needed each time)
  • Handle any customer service issues as they arise (e.g. late arrival, burnt pizza) and liaise with any parents who have questions/complaints about Pizza Lunch

Communications Committee Chair

  • Blog/Website – facilitate information flow and updates are running smoothly
  • Bulletin Board in Foyer – Update monthly with two months of calendar print outs of school events, Pictures or Blurbs from past fundraisers (E.g. Where your money goes)
  • Parent Link Coordination – Ensure each class has at least one PL, train them and facilitate information flow directly through classes via links

Health & Wellbeing Committee Chair

  • In conjunction with school staff, support ongoing programs which have included in the past:
  • Lunch Buddies
  • Recess Peer Program
  • Lice Checks (2 annually)
  • Buddy Bench
  • Book Club for parents
  • Workshops for parents (Mindset)
  • Parent Engagement event using PRO Grant Funds (e.g. Screenagers)

Equity Committee

  • Plan and co-ordinate events with a focus on Equity (e.g. Black History Month, International Women’s Day, Aboriginal Day).
  • Prepare budget for events and bring motion to council for funds needed and volunteer support (e.g. Lunar New Year)

Ward Reps

  • Attend monthly Ward meeting and report back to council

 

 

Posted in Announcements, Intermediate (Grades 7-8), Junior (Grades 4-6), Kindergarten, Primary (Grades 1-3)