Dear Parents and Caregivers,
The following are roles are held within the Parents Council Committee:
Chair/Co-Chair
- Set PC Meeting Dates
- Create and Publish Agenda
- Purchase refreshments for PC Meetings, Co-ordinate with Principal for Agendas, Childcare, etc.
- Co-ordinate with PC Executive and Chairs of Sub-Committees for Reports
- Welcome message to families (Blog, Curriculum Night, New Family Welcome Event)
- Complete School Statement of Need Annually
- Complete Parents Reaching Out Grant application Annually
- Maintain PC Webmail Account
- Assist/represent Parent Council as needed (eg. Meet with Superintendent)
Secretary
- Take minutes at meeting and publish them on the blog/in binder
Treasurer
- Collecting, counting and banking money from all fundraisers (Pizza Lunch, Fresh From the Farm, Bingo Night, Book Sales, Spring Fling, etc.). This includes preparing deposit slips and sorting cash/cheques for Pace deposit and keeping records up to date.
- Writing cheques as needed (eg. Pizza Pizza, reimbursing Council members for expenses, Lice Check, Teachers Classroom funds, Scientists in the Classroom, etc.) and keeping records up to date.
- Compiling Treasurer’s Report for Parent council meetings
- Organize change for large events (Spring Fling, Bingo etc.)
- Complete TDSB Year End School Council PSAB report every September
Fundraising Committee
- Schedule all Fundraising events which have included in the past:
- Fresh From the Farm (in conjunction with Hawthorne)
- Bingo Night
- Essex Clothing Sales
- Book Tables
- Dance-a-thon
- Spring Fling (in conjunction with Hawthorne)
- Work with Principal to approve schedule and obtain permits
- Handle all aspects of event including planning, purchasing any needed supplies (to be reimbursed by Treasurer), scheduling outside suppliers & volunteers, procuring donations wherever possible and thanking donors
- Report to Parent Council on on-going activities.
- Report to Treasurer on funds earned at each event for Budget/Accounting Purposes
Pizza Lunch Coordinator
- Update order form to include selected dates, updated prices, etc.
- Distribute in September and February
- Collect, collate all orders and prepare funds for bank deposits
- Coordinate via email with Pizza Pizza Rep. every two weeks with order
- Coordinate Volunteer schedule for each Pizza lunch (3 – 4 volunteers needed each time)
- Handle any customer service issues as they arise (e.g. late arrival, burnt pizza) and liaise with any parents who have questions/complaints about Pizza Lunch
Communications Committee Chair
- Blog/Website – facilitate information flow and updates are running smoothly
- Bulletin Board in Foyer – Update monthly with two months of calendar print outs of school events, Pictures or Blurbs from past fundraisers (E.g. Where your money goes)
- Parent Link Coordination – Ensure each class has at least one PL, train them and facilitate information flow directly through classes via links
Health & Wellbeing Committee Chair
- In conjunction with school staff, support ongoing programs which have included in the past:
- Lunch Buddies
- Recess Peer Program
- Lice Checks (2 annually)
- Buddy Bench
- Book Club for parents
- Workshops for parents (Mindset)
- Parent Engagement event using PRO Grant Funds (e.g. Screenagers)
Equity Committee
- Plan and co-ordinate events with a focus on Equity (e.g. Black History Month, International Women’s Day, Aboriginal Day).
- Prepare budget for events and bring motion to council for funds needed and volunteer support (e.g. Lunar New Year)
Ward Reps
- Attend monthly Ward meeting and report back to council